You never meant for it to be like this. Maybe that dream venue fell through. Maybe the boss decided to have you plan the event instead. Or maybe you just put it off. Either way, you have two weeks left of the holidays and the clock is ticking. Can you pull off a last-minute holiday party?
DON’T PANIC – WRITE IT OUT! Jot down all the details of the event. How many guests will be able to make it? Do you want a fancy dinner party, a cozy get-together, a loud shindig, or an activity for attendees? What can you afford? If you’ve been at the company a while, what has worked before?
LAND THE DREAM VENUE! The two weeks before Christmas are the busiest for the corporate world. However, most of those parties are on Thursdays and Wednesdays (followed by Fridays and Saturdays). Most are during “prime time”, 6:30 pm to 10:30 pm. If prime time is booked, why not an office luncheon? Depending on the venue, earlier time slots can save planners 25-35% in costs.
HAVE FUN WITH THE FOOD & DRINK! Hopefully your venue is a one-stop shop with catering as well but if it isn’t, never fear. Not every party needs to be a feast. Sometimes open-house cocktails and finger foods will be a hit, and sometimes the classic potluck and holiday treats will be more than enough to please the office.
Tip: Inquire about the later party’s catering menu and seeing if your party can order from the same menu, saving both you and the venue money!
HAVE A NON-TRADITIONAL PARTY! Leave the other offices to book the bland conference centers and hotel convention rooms. Think outside the box to increase your chances of getting a space in so little time. How about a restaurant, coffee bar, wineries, bowling, or museum? The more creative you are, the more memorable the party will be.
OUT OF LUCK? POSTPONE! More and more companies are holding their holiday parties in January after the holiday break. Why not jump on the trend? Social calendars will be less busy and there will be less stress to get the “perfect” venue when fewer party planners are competing with you.
WhirlyBall is accepting all last-minute holiday party plans! Book an event at the new WhirlyBall Chicago in Bucktown to play on one of our brand new WhirlyBall courts, the multi-floor lasertag arena or our 12 bowling lanes.
Just visit http://www.whirlyball.com/planning/reservations!